Filling out forms on our iPhones can be a frustrating experience. The small screen, fiddly keyboard, and complex layouts can make even basic forms hard to complete. But with more and more forms being filled out online, it’s essential to know how to do it efficiently. This article will provide a comprehensive guide to help you fill out any form on your iPhone with ease. Here’s an overview of what we’ll cover:

Step-by-step guide to filling out a form on an iPhone

When filling out a form on your iPhone, it’s essential to follow the correct steps to avoid errors and ensure everything is completed correctly. Here’s a step-by-step guide:

1. Open the form in your browser or document viewer
2. Use the zoom feature to enlarge the form as much as possible
3. Use your finger to scroll through the form – left to right and top to bottom.
4. Double-check that all the required fields are marked
5. Enter your information using the on-screen keyboard.
6. Cross-check what you’ve entered to ensure accuracy.
7. Submit the form.

It’s crucial to ensure that all steps are completed, which leads us to our next point:

Common mistakes and how to avoid them

Here are some common mistakes to avoid while filling out forms on an iPhone:

– Forgetting to zoom in: If you don’t zoom in, you may miss required fields.
– Force quitting the app before submitting the form: If you don’t want to lose your entered information, double-check you don’t force quit your app before submitting.
– Autocorrect: Autocorrect features often misspells words, which can cause errors in the data entered.
– Stress clicking: Tap once with precision, instead of tapping repeatedly, leading to skipped fields or double inputs.

Using third-party apps to fill out forms

Suppose you have a lot of forms to fill out, and you’re looking for a streamlined process. In that case, third-party apps like Adobe Fill & Sign and Notability can be very useful. Adobe Fill & Sign allows you to easily fill out any legal or tax form in or upload PDFs. Notability provides access to a wealth of PDF templates and enables handwriting recognition and drawing on forms.

Here’s how it works:

1. Download the app from the App Store.
2. Open the app and select the form you want to fill out.
3. Tap on the fields you require to fill out.
4. Enter your information and save the form.

Using third-party apps offer more features and the ability to save data between forms you fill out or save filled forms as PDFs. However, the drawback is that some apps can be confusing to use and usually require a subscription fee.

Voice recognition software for filling out forms

If typing out forms on your iPhone is too time-consuming or you need accessibility features, then you may benefit from using voice recognition software. Siri includes an in-built Dictation feature, and the Dragon Dictation app is a popular third-party option.

Here’s how to use it:

1. Open the app you want to fill out the form and locate the field you want to enter data.
2. Activate Dictation Mode on Siri, or tap the Mic icon on the Dragon app.
3. Speak the information you wish to enter.
4. Check that the data entered is correct, make corrections if necessary, and then submit the form.

This feature is particularly useful for those with mobility challenges or those who want a quick and elegant way to fill out forms. However, some drawbacks include inconsistent transcription accuracy or interrupted accuracy if using voice commands in noisy environments.

Highlighting fields and sections of a form

If you have multiple pages or need to focus your attention only on specific fields, this trick will help you reduce errors or avoid missing any fields. Many form viewers or readers such as PDF documents have the built-in function to highlight them. iOS also allows for highlighting using the markup tool.

Here’s how to use it:

1. Open the form and locate the text or field you want to highlight.
2. Swipe right with two fingers to open up the Markup toolbar.
3. Underline the critical field.
4. You can add a note or sign with the Signature tool.

This feature is particularly useful when you have to repeat the same information across multiple pages/documents.

Using copy and paste to fill out forms

If you have specific information such as an address, email, or phone number, you can save time by copying and pasting it directly into the form fields.

Here’s how:

1. Select the information you want to copy.
2. Double-tap the selected text to bring up the options menu and click “Copy.”
3. Navigate to the form you want to fill out and tap in the field you wish to paste your text.
4. Double-tap the field,( or long press and then tap “Paste” on the pop-up menu.

While easy to use, this method can cause security breaches like copying sensitive information to clipboard, making it vulnerable to malware attacks.

Filling out PDF forms on an iPhone

PDFs are perhaps the most common types of documents requiring filling online. Here’s how you can quickly fill out PDFs on your iPhone:

1. Open the PDF file on your iPhone (either from your email or an app).
2. Tapping once displays one of the bottom menus. Click on the Markup icon.
3. Navigate to the next field by swiping your finger on the screen to move the cursor, tapping on empty fields, or scrolling to move the page.
4. Add your text in the correct field.
5. Repeat until all fields of the form have been filled in.
6. Save and send the form regardless of its type.

Third-party app alternatives like Adobe Fill & Sign. and PDF Expert come with more advanced features that include creating, merging, and editing PDFs. The drawback is that most of these software comes with a recurrent payment subscription required for continuous use.


Learning to fill out forms on your iPhone can save you time and hassle. This comprehensive guide has covered the basics of filling out forms and has provided useful tips and tricks to streamline the process. With the right approach and tools at your disposal, Filling out forms will be a lot easier from now on. Remember to use a third-party app, copy-paste, and highlighting functions cautiously to avoid malwares or security threats.

(Note: Is this article not meeting your expectations? Do you have knowledge or insights to share? Unlock new opportunities and expand your reach by joining our authors team. Click Registration to join us and share your expertise with our readers.)

By Happy Sharer

Hi, I'm Happy Sharer and I love sharing interesting and useful knowledge with others. I have a passion for learning and enjoy explaining complex concepts in a simple way.

Leave a Reply

Your email address will not be published. Required fields are marked *